CareTracker

The complete e-portfolio and compliance platform for health & social care training — from first login to inspection-ready records.

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Modules

Everything compliance needs, nothing it doesn't

Shaped to the qualification you actually deliver — you’re never paying for apprenticeship machinery you’ll never touch.

Care Certificate 2025 e-portfolio

The full standard, structured and trackable.

  • Every criterion and range item built in — nothing to author
  • Evidence as photos, documents or video — large observation files included
  • Assessor sign-off with a full audit trail

New-starter dashboards

Managers see every learner from day one.

  • Automatic due dates from start date
  • Progress at a glance across the whole intake
  • Learner-side dashboard mirrors the same truth

Competence records

Who is safe on the rota for what — answered.

  • Competence records orthogonal to courses
  • Activity-level sign-off (“safe on rota for X”)
  • Review dates so competence never silently expires

Manager risk surfacing

Problems appear before deadlines slip.

  • Attention queue ranks who needs help now
  • Weekly manager digest by email
  • Proactive daily alerts for new risks

Supervision logs

Regulation 18, handled.

  • Supervisions recorded with actions and standards
  • Gaps surfaced automatically as a risk signal
  • Inspection-ready history per staff member

Automated reminders

The system does the chasing.

  • Due-date reminders to learners
  • Escalation into manager digests
  • Every send logged — no duplicate nagging

Built-in translation

For ESOL and internationally-recruited staff.

  • Evidence and tasks readable in the learner’s own language
  • Lowers the language barrier for overseas-recruited care staff
  • One single record — nothing kept separately on the side

Questions

The things people ask first

What does it cost?
A build is priced on the standard and the roles involved, so we give you a written figure after one conversation, with what is included spelled out. Licensing CareTracker is priced per learner; ask and we send the number in writing the same day.
Will we pay for features we don’t use?
No. A build contains what your standard needs, and CareTracker is shaped to the qualification you actually deliver. You are not paying for apprenticeship or off-the-job machinery you will never touch.
How long does a build take?
Weeks to a working first version, because we start from platforms already in production. Our first platform went from first conversation to live learners in under three months.
Who do we actually deal with?
The people who build it. There is no account manager between you and the developer, and bugs reported by the people using a platform are fixed in days, most recently the same day.
Can it carry our branding?
Yes. A build is yours from the start. CareTracker can carry your brand and be adapted to your workflows.
Do you only work in dental and care?
No. Those are the sectors our two platforms serve today. The pattern is the same in any regulated setting: evidence, sign-off against a standard, sampling, and an inspector who reads the record.
Does it help at inspection or audit?
Yes. The platform is the record you present when the awarding body or an inspector visits: progress, sign-off and supervision history in one place, logged and ready to show.
Whose data is it?
Yours. The records belong to you, you can get them out, and we never sell or share your data.
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